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This agreement made and entered into this Date of contract by Your name or business trading name (hereinafter referred to as “Photographer”) and Client names here (hereinafter referred to as “Client”).
Coverage.
Photographer agrees to provide photography coverage on (Enter the date of the wedding here) at (wedding venue goes here or if multiple locations add the town or city here and detailed locations in the timeline.) Photographer will be accompanied by an assistant photographer for the wedding and shall begin coverage your start time and end service end time. Dinner to be provided by client at venue, usually at the service table with other service providers DJ etc.
Payment.
(I usually take a 20% reservation fee, use your own calculation and enter the price here) reservation fee is due upon signing. If the Client cancels the wedding or the photography services for any reason, the reservation fee shall be non-refunded. The balance the balance to be paid here is due no later than (I usually take the final payment no later than one month before the wedding date). All transition fees must be added during transfer.
Service Price Breakdown
Diamond Package Photography Service – 2050€
Photography coverage of the wedding day
Photography equipment, lighting and accessories
Post wedding image culling
Post wedding image retouching
Online gallery 12months (renewed every 4 months no additional cost)
Travel – 530€
Distance 920km and all costs incurred during travel.
(This is an example of how I breakdown the price / quote. Driving expense road tolls are generated by https://www.viamichelin.com and I add any additional expenses like a hotel room for an overnight if it’s too far away in the south of France. )
Confirmation.
A signed contract for wedding photography services and payment of the reservation fee is required to confirm the wedding services indicated by the photographer. We reserve the right to refuse last minute bookings. Please note that without the reservation fee paid, the date remains available for other couples requesting the same date.
Delivery of Images.
The Photographer shall deliver the final images to the Client no later than 8 weeks after the wedding date. The images shall be delivered in digital format via an online password protected gallery available for 12 months from time of upload (renewed every 4 months).
Liability.
In the unlikely event that Photographer is unable to perform the duties outlined in this contract due to an illness, injury, equipment malfunction, or other cause beyond the control of the Photographer, the Photographer shall return all payments made by the Client, but shall have no further liability with respect to this agreement. This limitation on liability shall also apply in the event that images are lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer.
Copyright.
The copyright of all images captured during the coverage shall be the property of the Photographer. Client shall have unlimited personal use of the images. Client shall not sell, or otherwise commercially exploit the images without the Photographer’s written consent.
Model Release.
The Client grants the Photographer the right to use the images for advertising, display, publication or any other lawful purpose.
Pre-mariage consultation.
This normally happens at the time of booking. Client generally describe what is required and the photographer will provide advice on planning, logistics, and timelines if necessary.
If needed, clients are encouraged to participate in an additional exchange closer to the wedding time (approximately 2 weeks) to go over the remaining details.
In any case, we will contact you by phone/email or video call a few days before the wedding to make sure that there has not been a last minute change and if there are changes. How we can adapt.
Co-operation.
The Client and the Photographer agree to cooperate and communicate with each other to obtain the best possible result in understanding this contract. We recommend that the photographer be provided with an aid from the wedding party (usually one of the witnesses) who will indicate the key people to photograph. The photographer may also seek the help of this person in organizing family and groups and crowed control. Clients also agree to give the photographer sufficient warning about key wedding events to give the photographer time to prepare, e.g. toss the bouquet, arrival of the cake, speeches, fireworks etc. Normally the timetable is followed. But in the event, that things change, we will always adapt.
Paparazzi wedding guests
All of your guests will have digital cameras and all of your guests will want to photograph you. In the spirit of good cooperation, Clients agree to give Photographers priority over guests in order to take the photos required for the wedding services described above. We cannot be held responsible for the lack of wedding photos if guests taking their own photos of Clients continually interrupt the photographer’s work. We always try to work discreetly but if we are obstructed, we will move in front to have a clear unobstructed view with no disrespect intended. They will forget we blocked their shot when they see the wedding photos. In any case, we always anticipate and position ourselves ahead of the anticipated event.
The planning
Our shooting schedule, style of work and experience are designed to achieve an excellent set of wedding photos for clients, done with good humor and loved by all.
Clients and Photographers therefore agree that punctuality and cooperation are essential to produce exceptional photographic results. For couple signature photos it is important to allocate time for these.
In cases where the wedding is delayed, (for example, an extreme delay from one of the clients arriving at the church), we cannot guarantee that we will take the planned series of photos although, in such circumstances, we will do our best to document everything.
The timetable of events are TBA at this point and will be within the service window of 12 hours.
House rules
Note that photographers are sometimes limited by the rules imposed by the places of ceremony, the heads of ceremony (Mayor, Priest, Imam etc.) and / or the management of the places as to what can and cannot be done. For example, some heads of ceremonies insist that no flash photography is allowed, and others insist that photographers come out of a specific location. In such circumstances, customers accept the technical limitations that may be imposed on the equipment used.
Laser Lighting
The use of laser lights by DJ’s are not good for our cameras image sensors and photography / videography service may be halted if the lasers are not correctly positioned to above head height. Our equipment is expensive and lasers damage the imaging sensors of our cameras. For this reason, we will request if lasers are a must have at your wedding, the DJ or lighting technician should notify the photography team before they activate the laser lights. In most cases we will continue to photograph only stop video and only from a limited position with our backs towards the lights.
Fireworks
Fireworks are an amazing feat at a wedding and some amazing images come from it. If you have planned the fireworks, we would request that information, be provided. The maximum height of the fireworks when detonation. Distance from viewing point to fireworks launch. From this information we will calculate what lens, accessories, and perspective to setup ahead of the fireworks to create the best possible images.
Miscellaneous:
This agreement constitutes the entire understanding between the parties and supersedes all prior negotiations, understandings, and agreements between the parties. Any modifications of this agreement must be in writing and signed by both parties.
We have understood the contents of this contract and accept the terms therein.
Client name here Your name here
(Photographer)
_______________________________ ___________________________
Account Payment Details
Business account details for payments.